Public Safety Administration Manager

This civilian manager position oversees the Administration Unit of the Police Department. This position provides administrative, financial, and support services for the department. This position reports directly to the Chief of Police.

POSITION ACCOUNTABILITIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on the assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Manages the Public Safety Administration Unit of the Police Department, establishing administrative policies, procedures, and guidelines to ensure operational efficiency and effective administration of assigned personnel.
• Prepares budget documents, monitors allocated funds’ status, and controls expenses. 
• Conducts technical analysis and evaluations of data using financial and police reports.
• Responds to requests for statistical information from databases and formulates and edits monthly reports.
• Coordinates with other units within own organization and external agencies/departments to ensure efficient flow of communications and service; interprets, explains, and ensures compliance with program requirements, regulations, and procedures, including coordinator/administrator for the TIAPD with Florida Department of Law Enforcement (FDLE) Uniform Crime Reporting, Florida Incident Based Reporting (FIBRS), and Use of Force Reporting.
• Acts as department Records Custodian and oversees public records requests, sealing/expungement, and records retention in compliance with state records laws.
• Participates and represents the department in meetings concerning records management, administrative staff duties, computer software upgrades, technical workgroup meetings, and other meetings as directed.
• Subject matter expert for the department with managerial responsibility for preparing Florida Contraband and Forfeiture reports for FDLE and the Department of the Treasury.
• Manages special projects involving records and reports as assigned. Prepares descriptive reports, utilizing detailed charts and diagrams. Prepares detailed executive summary reports and staff proposals.
• Sound understanding of managerial responsibility of records management systems, procurement process, and financial reporting.
• Provides supervision, guidance, training, and motivation to assigned personnel; coordinates functions; assigns, monitors, and reviews work of subordinate staff; evaluates performance and initiates corrective action, as needed.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree
• Four (4) years of experience within a law enforcement agency, two (2) of which must have been in a supervisory capacity, is preferred.
• Experience may be substituted for education on a case-by-case basis.

JOB SPECIFIC COMPETENCIES

• Knowledge of policies, procedures, and rules of the assigned department function or operation.
• Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of public records law requirements and Uniform Crime Reporting guidelines.
• Knowledge and proficiency within law enforcement record management systems.
• Skill in using computers, computer-related software or programs, charting, and graphing data.
• Skill in communication and effective writing.
• Skill in interpretation and analysis of financial data.
• Ability to handle restricted, security sensitive, and confidential information.

TPA MISSION STATEMENT

To be a major driver in the economic growth of the Tampa Bay Region. We will be leading edge innovators to create global access and extraordinary customer experiences through our people and facilities to build prosperity for our stakeholders and the region.

TPA VISION STATEMENT

To be a vibrant aviation gateway for Tampa Bay, providing access and economic opportunity for our stakeholders.