Manager/Senior Manager - Administration

Job responsibilities involve but are not limited to:-

Repair & Maintenance: Ensure PMS Schedule.

• Ensure compliance as applicable.
• Oversee the safety of buildings and grounds
• Manage the layout planning for Infra to run the facility & Support Projects
• Create Purchase order & comparison study

Assets management: To coordinate and ensure that all the required items for proper functioning of offices are procured  well within the budget & timelines following all the processes

·      Ensure that all facilities, furniture, fixtures and equipment and other assets are properly and carefully maintained & updated in fixed assets register /SAP.

·      Ensure the physical verification of office property and stocks at least once a year and ensure the maintenance of stock registers accurately.

·      Maintain all the Inventory records and follow all the norms and processes as specified in the policy

·      Create Capex Indent Justification in SAP

·      House Keeping: Provides supplies by identifying needs for reception, Cafeteria and housekeeping consumable establishing policies, procedures and work schedules.

·      Optimization of Resources: support developed systems to economize on consumables as far as possible, without compromising quality and ensure that wastefulness is avoided.

·      Ensure proper standards of health, hygiene and safety in facilities .Ensure regular supply of good drinking water and adequate sanitary facilities in premises.

·      Engage quality services and monitor them on a daily basis with utmost care; report any damage or bad quality to concerned and initiate necessary steps to correct the same

·      Query Management :Provide timely resolution through ESS for any/all employee suggestions, concerns or complaints for day today operations.

·      Bill Processing : Process bills related to designated area i.e. maintenance , electricity, AMC, Housekeeping services /Agencies etc

·      Manage complete technical operation like Power/DG/AC/Electrical etc.

·      Vendor Management: Complete end to end vendor management of day today operations .

·      Proactively think through the measures that need to be implementing in safeguarding and optimizing utilization of resources related to Hygiene.

·      Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results

·      Any other assignments as directed by management in course of duty

·      MIS Management with Budget control .

 Qualifications

* Bachelor's degree or equivalent professional level experience

* 8 to 10 years of relevant facility management experience

* Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management

* Must be a well organized, detail and customer (internal and external) oriented self-start

* Strong communication and interpersonal skills