Contract Administrator

Under the general direction of the Contracts Manager, you will be preparing and administering, commodity, general, information technology, and professional services contracts for DFW Police and Fire, Human Resources, and our Risk Management departments among others. Work involves collaboration with Airport departments in developing and writing technical specifications and requests for bids/proposals; managing the solicitation process, negotiating terms and conditions, writing contracts and contract documents, managing and facilitating contract execution, writing Notices to Proceed, and administering contracts including ensuring compliance with contract provisions, negotiating and writing change orders, delivery orders, and claim settlement agreements, and overseeing contract closeout. The Senior Contract Administrator may provide technical oversight and direction. 

What you will be doing:

• Collaborates with Airport departments to develop and write technical specifications and bid proposal packages for competitive bidding, requests for competitive sealed proposals, and requests for qualifications/proposals for professional services.
• Analyzes and evaluates requisitions for funding availability, accuracy, and specific need; reviews and assists in writing scopes of work or services researches market availability or appropriate substitutions of requested items and recommends pricing methodology.
• Consults with the requestor(s) to clarify the need and intended use of requested items/services; examine alternative procurement methods; consults with technical and engineering staff.
• Identifies prospective bidders/proposers, recommendations from technical and Business Diversity and Development Department representatives, issues procurement plan, and oversees the distribution of bid/proposal documents; writes and issues addenda.
• Conducts pre-bid and pre-proposal conferences, and bid openings, reviews submittals, manages the evaluation and negotiation process to determine the selected vendor, analyzes proposals and evaluates pricing, and works with the evaluation committee to recommend selected vendors to management. Documents the solicitation and evaluation process, statistics, and conclusions.
• Prepares and writes Official Board Actions, contracts, change orders, and related documentation, obtains requires concurrence/approval signatures; writes notices to proceed.

What you need:

• Bachelor's degree in business or public administration or other related business, technical/engineering, or information technology field.
• Experience in negotiating new contracts and modifications/changes to contracts.
• Four (4) years of experience administering contracts or the payment provisions thereof.
• Possession of a valid class C driver’s license.

What we desire:

• Experience with Oracle E-Business Suite Applications
• Enterprise Content Management Tool Experience.
• Business Intelligence Knowledge in query writing and dashboard development.
• Knowledge of public purchasing and contract funding procedures and requirements.